January 2023 Minutes
SWINESHEAD PARISH COUNCIL
PARISH COUNCIL OFFICE
1-2 North End
Swineshead
PE20 3LR
EMAIL: swinesheadpc@gmail.com
WEBSITE: www.swineshead.parish.lincolnshire.gov.uk
CHAIRMAN: Councillor Carl Gibbard
CLERK: Mrs Victoria Clark
Notes taken by the Clerk, Mrs Victoria Clark, at the meeting of Swineshead Parish Council, held on Tuesday 17 January 2023, commencing at 7.00pm in the Swineshead Parish Council Office, 1-2 North End, Swineshead, PE20 3LR
Present: Councillors, Carl Gibbard (Chairman), Chelcei Trafford (Vice Chairman) Ian Maclean, Sean Trafford, Philippa Parnell, Keith Osborne and Mrs V Clark, Clerk to the Council
Public Forum: No public in attendance
The Meeting started at 7:00pm
1. Chairman’s remarks:
Thanks were given to Councillor Brookes for his work arranging site visits with highways to influence the installation of 30 and 40 mph roundels on South Street, Station Road & Main Road also for arranging a site visit at Coney Hill Lay-By with LCC TRO Manager, Councillors Gibbard & Brookes & S. Trafford be in attendance.
Councillor Brookes reported that there had been some surface dressing issues that would be addressed
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
Apologies with valid reasons were received from Councillors Roger Welberry, Roy Hilton, George Cornah, Mike Brookes and Jean Powell, on proposal from Councillor S. Trafford, seconded by Councillor C. Trafford and with no objections, all resolved to accept the reasons given
3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
Councillor Gibbard declared and interest in Gillrange Limited
Councillor Osborne declared an interest in 9a
4. To approve as a correct record, the notes of the meeting of the Council held on 12 December 2022 and to authorise the Chairman to sign the official minutes
on proposal from Councillor Maclean, seconded by Councillor Parnell and with no objections all resolved to accept the minutes of 12 December 2022 as a correct record of the meeting, and gave permission for the Chairman to sign them
5. NALC Civility and respect project: To pass a Resolution to sign up to the civility and respect pledge https://www.nalc.gov.uk/our-work/civility-and-respect-project
on proposal from Councillor Maclean, seconded by Councillor Parnell and with no objections all resolved to adopt the pledge and those attending signed to say they had read, understood and agreed to the pledge
6. Public participation policy: To discuss and resolve to adopt the policy
The clerk would check who many minutes each member of the public could speak for in line with the councils Standing Orders and amend as necessary.
on proposal from Councillor Parnell, seconded by Councillor Osbourne and with no objections all resolved to adopt this policy
7. Agenda items: A re-cap to include the Councils Standing orders and Good Councillor Guide
All members of the council had received, via email, a copy of the councils standing orders and Good Councillors Guide for their guidance.
8. Financial matters:
i. Bank Balances as of 30 December 2022
£46,648.01 with £10.67 interest – Instant online
£44,067.28 Treasurers account
ii. To approve accounts for payment:
V. Clark – Salary and reimbursements £991.95
S Holland – December Maintenance inv. 37 £232.50
B.T. – December and January £128.68
on proposal from Councillor Osbourne, seconded by Councillor Maclean and with no objections all resolved to approve the above payments
9. Town and Country Planning Act 1990. To consider and make observations on all planning
applications received and to note planning approvals, refusals, enforcement complaints and
appeal decisions advised by the district council. To include those received from the date of this
notice and the day on the meeting
a) B/22/0526: 16/1 ex. - Listed Building Consent to install secondary double glazing to the sash windows on the front elevation and replace windows to the side and rear elevations with double glazed UPVC windows at The Chestnuts, South Street, PE20 3JD
No comments or objections
b) B/22/0517: 12/1ex. - Proposed agricultural store building at Pastures Farm, Fenhouses Drove, Swineshead, Boston, PE20 3HF
No comments or objections
10. Clerks outstanding matters and correspondence
i. Sign for Boston Rd at North End: Update
No update
ii. Litter Pickers: Gifted by Gillrange Limited
2 packs were gifted to the litter pickers from Gillrange Limited
iii. To discuss and resolve potential property to house, Clerks office, Community Hub and Library
The Methodist Church licence agreement had been discussed and on proposal from Councillor Parnell, seconded by Councillor C. Trafford and with no objections all resolved that Councillor Maclean as Chairman of the
Community Hub and Library Committee will ask the Methodist Church if there is any flexibility in the £200 a month rent, a £175 a month increase and will also explore other possibilities.
11. Councillor’s Reports:
i. To discuss/resolve costs of traffic calming sign/s
Councillors Gibbard, S. Trafford and Brookes will look at different types of signs
ii. Developing an archive for the Parish: For the Council Members to consider taking a role in establishing this – Councillor Osborne
With a vast number of photos and newspaper cuttings etc. somewhere to archive and display them would be an advantage.
Councillor Gibbard will contact Councillor Welberry and a resident of the area regarding this.
Councillor Osbourne will try to contact an archaeologist that he has a name of
iii. Conditional bequest to the Parish Council: INFORMATION ONLY (No discussion) Cllr. Osbourne
This gift would be on the condition that trees for the area were purchased, Councillor Osbourne passed to the clerk the solicitor’s letter that was send to him and kept the will.
12. Community Hub and Library: To receive, discuss and resolve recommendations from the Community Hub and Library Committee to include:
i. Proposed Methodist Church standard licence agreement
Discussed in item10 iii
ii. Purchases previously approved: To discuss how these will be purchased
The Clerk will look at the possibility of a pre-payment debit card
iii. Mail shot to recruit volunteers: To discuss and resolve, production, quantity and costs
New Volunteers are being trained
13. Date for the next meeting/s: To discuss and resolve
Tuesday 21 February 2023 and members to bring their calendars/diaries to the next meeting to ascertain the best evening for the majority of members.
THE MEETING CLOSED AT 8:03PM