July 2023 Minutes
SWINESHEAD PARISH COUNCIL
PARISH COUNCIL OFFICE
1-2 North End
Swineshead
PE20 3LR
CHAIRMAN: Councillor Carl Gibbard
CLERK: Mrs Victoria Clark
EMAIL: swinesheadpc@gmail.com
WEBSITE: www.swineshead.parish.lincolnshire.gov.uk
Minutes taken by the Clerk, Mrs Victoria Clark, at the meeting of Swineshead Parish Council, held on Tuesday 18 July 2023, in the Swineshead Parish Council Office, 1-2 North End, Swineshead, PE20 3LR
Present: Councillors, Carl Gibbard (Chairman), Sean Trafford (Vice Chairman), Roger Welberry, Mike Brookes, Roy Hilton, Chelcei Trafford, Will Chalmers, Lisa Baldwin, David Lemon and the Clerk.
Also present was Boston Borough Councillor (BBC) Suzanne Welberry
Public forum:
No Public in attendance
Lincolnshire County Council (LCC)
Councillor Mike Brookes, Gave information and updates including, the proposed reduced speed limit of 30mph along some of Browns Drove and the implementation of the School crossing patrol
Boston Borough Council (BBC):
Councillor S Welberry spoke about BBC issues relating to Swineshead, including signs regarding dog fouling
The Clerk received apologies from BBC councillor Stuart Evans
Meeting was opened at 19:05
1. Chairman’s remarks:
The new speed indicator devices (SIDs) are now up and already working; thanks were given to Councillors S Trafford and Chalmers
Cllr Gibbard stated he was keen to use social media to inform parishioners about Parish Council activities and other issues within the parish. Regular postings on media such as Facebook would be a good way to do so and councillors were asked to suggest subjects for future contributions.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
Apologies with valid reasons were received from Councillors Philippa Parnell and Ian Maclean, on proposal from Councillor Hilton, seconded by Councillor R Welberry and with no objections, all resolved to accept the reasons given
3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
Councillor Gibbard declared an interest in Gillrange Limited
4. To approve as a correct record, the notes of the meeting of the Council held on 20 June 2023 and to authorise the Chairman to sign the official minutes
On proposal from Councillor Baldwin, seconded by councillor Lemon and with no objections all resolved to accept the minutes of 20 June 2023 as a correct record of the meeting, and gave permission for the Chairman to sign them
5. Financial matters:
i. Bank Balances as of 31 May 2023
£46,799.65 with £29.79 interest - Instant online
£39,285.56 Treasurers account
ii. To approve accounts for payment:
Odd Job Scott: Playground repairs 20 June Invoice # 269 £900.00 (Paid approved June 6iii)
Newton Newton Flags: Repairs for flagpole £30.00 (Paid 21 June)
Methodist Church: July Library Rent £150.00 DD
Gillrange: Community Hub and Office rent Inv.16894 £500.00 DD
B.T: July Inv. M015 GG £52.98 (Paid)
N.B Accounting: June Payroll Services £15.00
SMV Contract Services: 29 June Grass cutting Invoice #1648 £1,068.00 (Paid approved June 6ii)
Odd Job Scott: Playground repairs 29 June Invoice # 272 £330.00 (Paid approved June 6iii)
Odd Job Scott: Playground repairs 3 July Invoice # 274 £360.00 (Paid approved June 6iii)
Odd Job Scott: Playground repairs 6 July Invoice # 275 £270.00 (Paid approved June 6iii)
Odd Job Scott: Playground repairs 12 July Invoice # 276 £900.00 (Paid approved June 6iii)
Elan City Ltd: Radar Solar Speed signs & warranty Invoice # SAJ-UK/2023/01198 £6695.98 (Paid, approved June 9i)
V. Clark: June Staff Costs £1081.34
V. Clark: Reimbursement for clips & power bit £64.02 (Paid approved June 8i)
S. Holland: June Maintenance inv.52 £589
EE. Mobile phone July £23.88 DD
Boston Borough Council Elections charge (Uncontested) Invoice # 40002637 £92.57
On proposal from Councillor Chalmers, seconded by Councillor Lemon and with no
objections all resolved to approve the above payments
6. Town and Country Planning Act 1990. To consider and make observations on all planning
applications received and to note planning approvals, refusals, enforcement complaints and
appeal decisions advised by the district council. To include those received from the date of this
notice and the day on the meeting
i. To agree to discuss via email any planning applications that come in between the July and September meetings unless controversial
On proposal from Councillor C Trafford, seconded by Councillor Lemon and with no
objections all resolved to agree with the above unless planning allow an extension
Late in:
Comments for the proposal to reduce the speed limit to 30mph on Browns Drove
All members of the parish council support this proposal
7. Clerks outstanding matters and correspondence
i. Fix My Street: Sign for Boston Rd at North End: Update
The signs are not yet up
ii. Boston Borough Council: Dog Fouling in Alley off Market Place
As per BBC Councillor S Welberry’s report there will be signs displayed here
iii. Town and Parish Council Litter Picking Kits: Free of charge, to discuss amount to order and collection
It was decided that as the village has 21 active litter picking members that a request for 20 kits would be made
Councillor Gibbard offered to pick them up
iv. Complaints regarding Supreme inn occupants
The police have only received 2 complaints, any issues should be reported to the police using the 101 facilities, if these are not reported then the police do not get to know and nothing can be done.
v. Purchase of Skateboard ramp £100 and discuss quotes for cleaning up, siting and where
to site also, insurance and signage: To discuss and agree
The purchase was discussed also the cost to clean and site the ramp
On proposal from Councillor S Trafford, seconded by Councillor R Welberry and with no objections all resolved to approve the £100 purchase price and up to a further £250 to cover the cleaning and siting of the ramp
vi. Playground annual safety check by RoSPA: Update
On proposal from Councillor C Trafford, seconded by Councillor Baldwin and with no objections all resolved to approve the cost of £75 it may exceed this should there be issues
vii. Staffing committee: To set up and meet in August
On proposal from Councillor Hilton, seconded by Councillor S Trafford and with no objections all resolved that there would be four members on the committee, Councillors Gibbard, Baldwin, Lemon and Brookes, meetings would be held during the day and the committee members would have delegated powers.
The Clerk will prepare the terms of reference for adoption at the first meeting and a set a meeting date/time to suit all
8. Councillor’s Reports and actions:
i. Update on traffic calming sign/s and resolve any further costs
This was discussed in item 1.
The council has 28 people trained to use the speed gun
ii. Community Hub, Library CH&L and Village Archive: To receive Library purchases and report for approval also news and updates
In the absence of Councillor Maclean, the chairman of the committee, councillor Lemon gave an overview of the meeting.
It was decided that as Scribe accounts is very much for parish councils that the clerk would update financial matters for CH&L committee members via an excel spreadsheet at future meetings.
Cont….
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A report had been sent from the Clerk to all members on amended purchases for the library, these totalled £189.70 only slightly more expensive than the first request.
The Archive/Community hub at the Church Hall would be paid from the CH fund
On proposal from Councillor Hilton, seconded by Councillor C Trafford and with no objections all resolved to the above purchases, the clerk to buy these and reimburse herself.
iii. Discuss and agree costs for re landscaping Coney Hill Lay-by
Quotations received were discussed and on proposal from Councillor Gibbard, seconded by Councillor S Trafford and with no objections all resolved to accept those below:
£750 + VAT J.W Reams & Som for carrying and tipping topsoil
£350 + VAT Major Farm Services for JCB Hire and operator to level up topsoil
iv. Larger waste bins: To discuss from the June meeting
The portfolio holder at the BBC is the person to contact for larger bins
It was suggested that the Co-op needs one
The Clerk would get a list of current bins to Councillor S Trafford
9. Date for the next meeting/s:
No Meeting in August
Tuesday 19 September
Tuesday 17 October
The meeting was closed at 19.57
Chairman: C Gibbard Date: Tuesday, 19 September 2023