May 2023 Agenda Annual Parish Council Meeting
SWINESHEAD PARISH COUNCIL
PARISH COUNCIL OFFICE
1-2 North End
Swineshead
PE20 3LR
EMAIL: swinesheadpc@gmail.com
WEBSITE: www.swineshead.parish.lincolnshire.gov.uk
CHAIRMAN: Councillor Carl Gibbard
CLERK: Mrs Victoria Clark
NOTICE IS HEREBY GIVEN and Members of the Council are summoned to attend the Annual meeting of Swineshead Parish Council, to be held on Tuesday 16 May 2023, commencing after the Annual Parish Meeting which starts at 7.00pm in the Swineshead Parish Council Office, 1-2 North End, Swineshead, PE20 3LR
The Public forum will be item 7
Outside Bodies will be item 8
V Clark Mrs Victoria Clark Date: 10/5/2023
Clerk/Proper Officer and Responsible Finance Officer to the Swineshead Parish Council
AGENDA
1. To elect a Chairman for the ensuring year 2023/24
2. Signing of the Declaration of Acceptance of Office by the Chairman, to be witnessed by the
Proper Officer
3. To elect a Vice-Chairman for the ensuring year 2023/24 and receive the Declaration of
Acceptance of Office from the Vice Chairman, to be witnessed by the Proper Officer
4. To receive declaration of acceptance of office & declaration of interests from all members, witnessed by the proper officer
5. Chairman’s remarks:
6. To resolve to temporarily close the meeting: for the public forum and outside bodies
7. Public forum: A maximum of 15 minutes when members of the public may ask questions or make short statements to the Council.
8. Outside bodies: A maximum further 10 minutes will be set aside for the meeting to receive reports of the Police, elected members of Lincolnshire County Council and Boston Borough Council
9. To resolve to open the meeting:
10. Co-option: Members and interested parties (previously contacted the council), to ask questions and members to resolve decision.
11. Chairman to invite the co-opted member/s to join the members of the council at the table and to sign the of acceptance of office and declaration of interests, witnessed by the Proper officer
12. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
13. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
14. To approve as a correct record, the notes of the meeting of the Council held on 18 April 2023 and to authorise the Chairman to sign the official minutes
15. To approve as a correct record, the notes of the extraordinary meeting of the Council held on 25 April 2023 and to authorise the Chairman to sign the official minutes
16. Financial matters:
i. Bank Balances as of 30 April 2023
£46,743.29 with £29.56 interest – Instant online
£49,072.29 including receipt of £16,653.45 precept - Treasurers account
ii. To approve accounts for payment
V. Clark: April Staff Costs £1057.90
S. Holland: April Maintenance inv.46 £403.00
B.T: May £53.60 (Paid)
SMV Contract Services: April grass cutting and paths inv.1599 £1068.00
N.B Accountancy: April payroll Inv.10464 £15
E.E direct debit increased to £23.88 per month
Pension direct debit set to the end of the month
Lincoln by Design: Coronation mugs £1057.50
BHIB: Insurance £731.56
iii. Receipts:
Boston Borough Council: Precept received 6 April £16.653.45
National Grid: Wayleave chq deposited 20 April £3.32
Library: Cash deposited 28 April £29.72
iv. Finance Committee and signatories: To discuss and resolve
17. Town and Country Planning Act 1990. To consider and make observations on all planning
applications received and to note planning approvals, refusals, enforcement complaints and
appeal decisions advised by the district council. To include those received from the date of this
notice and the day on the meeting
i. B/23/0147 Proposed extension, change of use to sales and workshop for agricultural machinery, erection of 2.4m high steel palisade fence, steel Armco security crash barriers (c.800mm tall) & pair of 2.4m high steel palisade gates at The Blue Shed, Station Road, PE20 3PS
ii. B/23/0138 Erection of log cabin at Crest House, Coles Lane, PE20 3NS
iii. B/23/0155 Outline planning permission for the construction of one dwelling at Land Adj to Evans Farm, Baythorpe, PE20 3EZ
18. Clerks outstanding matters and correspondence
i. Sign for Boston Rd at North End: Update
ii. Dog Fouling in Alley off Market Place
iii. Gift left in a will for Swineshead Parish Council and the purchase of trees: A resolution needed
iv. Southeast Lincolnshire Council’s Partnership: Tree Planting and community orchard scheme, to discuss and resolve
19. Councillor’s Reports:
i. To discuss/resolve costs & purchase & erection of radar speed indicator devices
ii. Community Hub and Library Meeting 9 May, updates and resolution
iii. Coronation picnic and mugs
iv. Twinning with La Milesse: Update
v. Wildflower verges
vi. Bench on the corner of King John Road/South Street Junction
20. Date for the next meeting/s: To discuss