2019 Parish Council Minutes of Meetings

Present:

C Karen Cartwright, C Jeb Booth, C Mike Brookes, C Alan Hughes, C Ray Butler, .C Keith Osborne: C Roy Hilton C Roger Welberry, C Mike Welberry-Smith C Pillipa Parnell

Also Present:

PCSO Neil Williams

Public Forum        5 residents

Meeting started at 7.30 pm

Public Forum

A resident raised concerns over the footpath (4) to Manwarings and the condition it was in due to tractors going over it.  It was resolved that the Clerk would report this to the highways dept

18/178   Chairman’s Remarks:     

None

18/179  Apologies for absence and reasons given.

Cllr S Hacket gave apologies.  It was resolved to accept apologies for absence and reasons given.

18/180     To receive any declarations of interest in accordance with the Localism Act 2011.

Cllr MB declared an interest in all matters of planning under item 8 of the agenda, on the grounds of being a substitute member of the planning committee at Boston Borough Council. 

18/181   Police report.   Three incidents since the last meeting.

•14/2/19 – Sheep Rustling – 20 sheep taken from Blackjack Road
•26/2/19 – Assault on Abbey Road
•28/2/19 – Theft of tools/fuel from Kings Crescent

All still under investigation

Cllr RW asked PC Williams about the rules of carting straw and whether it needed to be covered.  PC Williams confirmed it just needed to be a secure load.

18/182  Notes of the meetings held on 11.02.19 to be confirmed and signed as minutes.

It was resolved to accept the above notes.  The notes were confirmed and signed by the Chairman.

18/183  Financial matters: Financial report, accounts for payment and budget figures up to 05/03/2019.

It was resolved to accept the accounts for payment.

Action: Clerk to make outstanding payments

18/184  Planning Applications –

B/19/0039 – Two storey detached dwelling with access and drainage works at Land adjacent to The Bushes, North End

No comment or concerns

Action: Clerk to notify Planning department of comments made

18/185  Correspondence

Resident Email - Reporting street light not working St Mary’s Crescent – Reported to LCC 14/2/19
Boston Borough Council     Email – Dementia Awareness for Councillors & Clerks – Emailed to Cllrs 26/2/19
Lincolnshire County Council              Email – Traffic Regulation Order to include Parish Councils – Emailed to Cllrs 26/2/19
Lincolnshire County Council              Email – Reporting Highways issues – Emailed to Cllrs 26/2/19
Boston Borough Council     Email – Regarding distribution of Nomination Packs
Boston Borough Council     Email – Parish Newsletter Feb 2019, Emailed to Cllrs, posted on Website, Facebook & Noticeboard 28/2/19
Boston Borough Council     Email – details of Clerk training on Ethical Standards Report Mon 1st April 3pm – Diarised
Contractor             Email – Tender for grass Cutting 2019
LALC       Email – Subscription renewals
Boston Borough Council     Mail – Received Election Packs
Lincs NHS               Email – Healthy Conversion 2019.  Emailed to Cllrs 05/03/19
Lincs Coop             Mail – Letter in response to my thank you letter. Emailed to Cllrs 5/3/19
Clerks & Council Direct       Mail – March newsletter
Community Lincs Mail – Letter regarding changes to who will be managing the Insurance in future
Boston Borough Council     Email – Reminder to Councillors regarding submission of Nominations.  Emailed to Cllrs 6/3/19

18/186  Councillors reports.

Cllr RB – Reported street light 11 on King Johns Road out again and pot holes on Butlers/Townfield Lane

Cllr JB – Reported standing water on the Blackjack Road

Cllr RW – Reported Village ornate signs on Stump Cross and Tarry Hill require some maintenance, wire brush and painting.  Cllr RW & RB offered to do it and Cllr KC offered to provide the paint

Cllr AH – reported that although the road has been reinstated in the market place the bricks are still uneven.  Cllr MB confirmed the County Council had this in hand and would re-inspect.  It was resolved that the Clerk would notify the Street works and permitting department of the update.

Cllr RH – reported that the drain outside the old pub had been inspected and that the drain had collapsed and will have to be repaired.

Cllr MB – Confirmed he had followed up the highways issues raised last month and the issue of the kerb had not been reported as the Clerk had thought it was the same kerbs that Cllr RH had previously reported which had in fact been fixed, therefore the second report had not been made.  Foot path reinstated on High Street had also been repaired.

Cllr KO – Congratulated the County Council for clearing the grits.  He also reported the collapsed drain on South Street, which is currently only protected by 2 cones which could blow away.  It was resolved that the clerk would report this as it could be dangerous.  Steyning lane has standing water on either side of the road when it rains, although it is unsure what can be done about this.  The water pipes are still there at the side of the COOP, Cllr RW agreed to remove these.

Cllr PP – has spoken to the School regarding getting the pupils involved in the litter pick and they asked for a Member of the Council to go and speak at one of the special assemblies when the parents are there.  Cllr KO volunteered to go and speak on the 29th March 2019.  Any children that take part will be presented with a certificate from the Council

Action: Clerk to report street light, potholes and standing water.  Clerk to contact Street works dept regarding Market Place.  Clerk to draft certificates for Litter Pick, Cllr KO to attend school assembly on 29th March 2019

18/187 Clerks report.

Reports to LCC re lights/potholes

•    Street lamp outside 4 St Mary’s Crescent reported (347085) –
o    18/2/19 – Received update – Action scheduled.
o    26/2/19 – Received update – Action complete

•    High Street Pavement Damage (346451) –
o    18/2/19 received update to say passed to Alliance partners.

•    Pot Holes on High Street  - Reported

Previous reports on kerbs etc – details passed to Cllr MB

Reports to BBC re lights

•    Light outside Swinfields -  drove past and still not working so have rung BBC to chase
•    Reported light Abbey Road Junction with St Johns Road – 15/2/19 Light fixed

CPRE Subscription / Best Kept Village Competition

Subscription paid, awaiting application form which will be out this month

Tree Replacement – Memorial -  Gardener informed and tree replaced

Surface Water – Golden Cross Development

Email submitted to planning officer referring to condition on original permission and including photograph – No reply yet received

Litter Pick – Poster ready to put up and email sent to Jenny Moore who has responded to ask if this can go back, following discussion it was agreed to keep the same date – clerk to go back to Jenny Moore.

Browns Drove & Tarry Hill Lights

Tarry Hill - Received a letter from a resident to state that it is extremely dark in this area and asking when it will be fixed

Browns Drove -  Nigel Hall says there are no specific requirements therefore it is entirely up to us.

Planters for village signs – Chased and awaiting a reply from Carly Jeffries – Cllr MB confirmed they had received the copy of the application, but were missing the plan and some details -  It was resolved the clerk would follow this up.

Swineshead Bridge Level Crossing – Still no reply from the Railway

First Aid Course – initially arranged a date with the Red Cross, but the church hall is now fully booked in an evening.  Cllr KC is going to approach the Football Club as the Village Hall is too large

Defib – Funding and location

Contacted EMAS regarding cost of Defib and received reply advising on where best to get one. Awaiting quotes for the funding application.  Letter sent to Railway regarding site

Memorial Damage – Funding application submitted

Outstanding Rent  - Paid 22/2/19

Action. Clerk to confirm date with Jenny Moore, and review application for planters and resubmit

18/188  Street lights Browns Drove & Tarry Hill

Cllr KC reported that she had spoken to Nigel Hall regarding Browns Road, who stated there is no legal requirement and a discussion took place.  Cllr AH proposed that 6 lights were replaced, seconded by Cllr RW and unanimously agreed.

Cllr MB confirmed there is a dark spot on Tarry Hill where the broken light has been removed.  Cllr MB proposed it be replaced, Seconded by Cllr RH and all but one Councillor voted in favour.

Action:.Clerk to notify Nigel Hall of the decisions

18/189 – Library Update

Cllr KC reported that a meeting had taken place with the Library to re-engage with them and to ensure the meetings and terms of reference were in line with the Council Policies.  She informed them that the library has signed up for the Summer Reading Challenge where children are rewarded for reading books over the Summer Holidays.  Cllr KO confirmed he still wants to be on the committee as both a volunteer and Council representative.  The AGM is to be held in April.

Cllr KC also confirmed that both she and the clerk had chased for the BT bills be transferred into the Council name and that this will be followed up again until it has been achieved.

Action: Clerk to chase the library regarding the telephone bills

18/190 – Asset Register - CCTV

Cllr MWS agreed to remove the CCTV equipment to see if it can be repaired and if not this will be discussed at a future meeting regarding replacement

Action: Cllr MWS to remove the CCTV recording equipment to investigate

Cllr KC proposed that the meeting be moved to a closed session to discuss the tenders received

18/191 – Grass/Gardening Tenders

One tender for Gardening received and two tenders for Grass Cutting.

Following discussion proposals were made, seconded and unanimous agreement on who the contracts should be awarded to.

Action: Clerk to notify the relevant parties

Meeting closed 8.35pm