November 2021 Agenda
Dear Councillor
You are hereby summoned to attend the next meeting of Swineshead Parish Council, which will be held on Monday November 8th 2021, commencing at 7.30pm at Swineshead Parish Council Office, 1-2 Northend.
The meeting will be preceded by a 15-minute public forum between 19:30 and 19:45 during which members of the public may ask questions or make short statements to the Council (for a maximum of 3 minutes per person). Councillors are requested to be in attendance during this period.
Signature: Natalie Grant (Temporary Clerk to the Swineshead Parish Council)
Date: 03/11/2021
AGENDA
Public Forum, followed by response from Chairman
1. Chairman’s remarks
2. To receive apologies for absence and reasons given
3. To receive any declarations of interest in accordance with the Localism Act 2011
4. To receive a report of recent police activity in the village
5. To agree whether the minutes of the meeting held on 12/10/21 are to be confirmed and signed an accurate record of the meeting
6. To receive an annual report and summary of accounts for 2019/20 and 2020/21 from the Village Hall Committee
7. Financial matters: Update on financial matters, accounts for payment
8. To consider outcomes and recommendations from the Finance Committee meeting held on Monday 1st November 2021:
To approve the recommendation to reallocate the existing earmarked funds and create a new “reserves” earmarked fund
To approve the recommendation to set up an ad-hoc working party to consider the Asset Register and Grass Cutting and Gardening/Handyman requirements for 2022/23
To consider spending requirements for 2022/23 ahead of the Finance Committee budget setting meeting
9. To consider outcomes and recommendations from the Community Hub and Library Committee meeting held on Tuesday 12th October 2021:
To approve the recommended amendments to the Terms of Reference
To receive feedback regarding the Licence Agreement with the Methodist Chapel
To receive feedback from the questions that the Councillors posed to the Committee, including usage and actions
10. Planning:
B/21/0463; Dial House Barn, Timms Drove, Low Grounds, Swineshead, Boston, PE20 3PG
B/21/0467; Land adjacent to Bebb House, Fenhouses Drove, Fenhouses Lane, Swineshead, Boston, PE20 3HF
B/21/0477; The Stables, Forefen Lane, Swineshead, Boston PE20 3HE
11. To consider the register of correspondence received since the last meeting
12. To receive Councillors’ verbal reports
13. To receive Clerk’s verbal report
14. To discuss the introduction of a logo for the Parish Council to encourage a stronger identity
15. To discuss speeding in the village and consider potential speed calming measures
16. To agree to spend a maximum of £400 on a projector to aid presentation to councillors and public during meetings
17. To agree to spend a maximum of £250 on replacement pads for the defibrillators