2024 Parish Council Minutes of Meetings

SWINESHEAD PARISH COUNCIL

Parish Council Office
1 & 2 North End | Swineshead | PE20 3LR
Chairman | Councillor Carl Gibbard
Clerk | Victoria Clark

Minutes taken by the Clerk, Mrs Victoria Clark, at the meeting of Swineshead Parish Council, held on Tuesday 14 May 2024, commencing at 7.00pm in the Swineshead Parish Council Office, 1-2 North End, Swineshead, PE20 3LR

Present: Councillors, Carl Gibbard (Chairman), Sean Trafford (Vice Chairman), Roger Welberry, David Lemon, Roy Hilton, Philippa Parnell, and the Clerk. 

Also Present: Boston Borough Councillor Suzanne Welberry and 2 members of the public.
 
The public forum was Item 3 followed by reports from outside bodies

The Meeting opened at 19:00

1.   Election of the Chairman and signing of the acceptance of office

on proposal from Councillor Hilton, seconded by Councillor R Welberry and with no objections, all resolved for Councillor Gibbard to continue as Chairman for the forthcoming year 2024-25

Councillor Gibbard accepted the Chairmanship and signed the declaration of acceptance of office and the Clerk as Proper Officer signed as the witness

2.   Election of the Vice Chairman and signing of the acceptance of office

on proposal from Councillor Parnell, seconded by Councillor Lemon and with no objections, all resolved for Councillor S Trafford to continue as Vice Chairman for the forthcoming year 2024-25

Councillor S Trafford accepted the Vice Chairmanship and signed the declaration of acceptance of office and the Clerk as Proper Officer signed as the witness

3.   Resolution to close the meeting for the Public forum and outside authorities reports

All agreed with no objections to close the meeting 

The meeting was closed at: 19:03

Public forum

Library representatives asked for an explanation of rents for the Community Hub, Swineshead Archive and the Library.

An explanation of this was given also the history behind the LCC agreement and the information that the Parish Council report to LCC   

Boston Borough Councillors

Apologies were given for Councillor Stuart Evans

Suzanne Welberry

•   The Borough’s Annual Meeting will take place on Monday 20 May when Councillor S Welberry will become Deputy Mayor
•   Coney Hill will receive 1 x 240ltr bin instead of 2 x 120ltr bins, these have been discontinued

4.   Resolution to re-open the meeting 

All agreed with no objections to re-open the meeting 

The Meeting was opened at 19:23

5.   Chairman’s remarks:

I would like to use this opportunity to draw attention to the good works being carried out in this fine community of ours.

I refer to the growing band of volunteers who offer their service to maintain some of the village amenities.

Recently an appeal was launched for volunteers to help with the Village Hall. 

This produced a wonderful response but there are many more kind souls working behind the scenes.

The Friends of St. Mary’s and the Chapel Volunteers

Our own Library Volunteers who maintain the Community Library

The Wombles. The Brownies

The list goes on and includes representatives of the various committees, charities and organisations that add so much to the village.

Let’s not forget ourselves, as we, Parish Councillors are also unpaid volunteers.

To all and everyone I’d like to offer my thanks and I am sure the appreciation of the majority of villagers 

6.   Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting

Apologies with valid reasons were received from Councillors, Ian Maclean, Mike Brookes, Lisa Baldwin, Chelcei Trafford and Will Chalmers. 

On proposal from Councillor Lemon, seconded by Councillor R Welberry and with no objections, all resolved to accept the reasons given   

7.   To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items

Councillor Gibbard declared an interest in Gillrange Limited

8.   To approve as a correct record, the notes of the meeting of the Council held on 16 April 2024 and to authorise the Chairman to sign the official minutes

On proposal from Councillor S Trafford, seconded by Councillor Hilton and with no objections, all resolved to accept the minutes from 16 April 2024 and gave permission for the Chairman to sign them

9.   Financial matters:

i.   Bank Balances as of 30 April 2023

£24,047.36 Treasurers account
£70,426.13 to include £72.67 interest - Instant online

ii.   To approve accounts for payment:

On proposal from Councillor R Welberry, seconded by Councillor Hilton and with no objections, all resolved to approve the payments

10.   Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council.

i.   B/24/0161 Application under Schedule 2, Part 6 of The Town and Country Planning (General Permitted Development) (England) Order 2015 to determine if prior approval is required for an agricultural store building at Cowbridge Farm, Cowbridge Road, Bicker, PE20 3BN

There were no objections or comments regarding this planning application 

ii.   B/24/0164 Application under s73 for the variation of Condition 2 (Approved Plans) of permission B/20/0025 (Erection of building (for use as potato storage & associated grading area) and associated works including landscaping, access & hardstanding) at Albert Bartlett & Sons (AIRDRIE), Hubberts Bridge Road, Kirton, PE20 1TT

There were no objections or comments regarding this planning application 

11.   Clerks outstanding matters and correspondence:

12.   Councillor’s and village reports, actions & updates:  

13.   Adopt updated Accessibility notice for website  

On proposal from Councillor Lemon, seconded by Councillor S Trafford and with no objections, all resolved to adopt the updated notice 

14.   Adopt updated Privacy Notice on website 

On proposal from Councillor R Welberry, seconded by Councillor S Trafford and with no objections, all resolved to adopt the updated notice 

15.   Date for the next meeting/s: 

Tuesday 18 June and 16 July 2024