April 2024 Minutes
SWINESHEAD PARISH COUNCIL
Parish Council Office
1 & 2 North End | Swineshead | PE20 3LR
Chairman | Councillor Carl Gibbard
Clerk | Victoria Clark
Minutes taken by the Clerk, Mrs Victoria Clark, at the meeting of Swineshead Parish Council, held on Tuesday 16 April 2024, in the Swineshead Parish Council Office, 1-2 North End, Swineshead, PE20 3LR
Present: Councillors, Carl Gibbard (Chairman), Sean Trafford (Vice Chairman), Roger Welberry, Lisa Baldwin, David Lemon, Roy Hilton, and the Clerk. Councillor Chelcei Trafford joined the meeting during item 2 and needed to leave before the update on the Swineshead Village Archive in item 8
Also present: Boston Borough Councillor, Stuart Evans
Public Forum:
No public in attendance
Lincolnshire County Council (LCC):
Councillor Mike Brookes sent apologies
Boston Borough Council (BBC) Councillor Stuart Evans
Apologies received from BBC Councillor Suzanne welberry
Councillor Evans updated the council on a traffic complaint received that is now solved
The Meeting opened at: 19:03
1. Chairman’s remarks:
Congratulations were given to Councillor Lisa Baldwin for being nominated for the Boston Borough Council Outstanding Achievement Award
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
Apologies with valid reasons were received from Councillors Philippa Parnell, Mike Brookes, will Chalmers and Ian Maclean, on proposal from Councillor Welberry, seconded by Councillor Trafford and with no objections, all resolved to accept the reasons given
3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
Councillor Gibbard declared an interest in Gillrange Limited and items 6i & 6ii
Councillor Hilton declared an interest in items 6i & 6ii
4. To approve as a correct record, the notes of the meeting of the Council held on 19 March 2024 and to authorise the Chairman to sign the official minutes
On proposal from Councillor Hilton, seconded by Councillor Welberry and with no objections, all resolved to accept the minutes from 19 March 2024 and gave permission for the Chairman to sign them
5. Financial matters:
i. Bank Balances as of 31 March 2023
£10,303.27 Treasurers account
£70,353.46 to include £77.59 interest - Instant online
ii. To discuss Internal Auditors report
All members had received a copy of the report before the meeting and had no questions
On proposal from Councillor S. Trafford, seconded by Councillor Baldwin and with no objections, all resolved to accept the report
iii. To discuss and approve the Annual Governance Statement
All members had received a copy of the statement for consideration before the meeting, on proposal from Councillor Baldwin, seconded by Councillor C. Trafford and with no objections, all resolved that the council is ensuring that there is a sound system of internal control and agreed with all statements that apply.
iv. To discuss and approve the Annual Accounting Statement
All members had sight of the statement, on proposal from Councillor Baldwin, seconded by Councillor S Trafford and with no objections, all resolved to agree with the statement
v. To approve the end of year bank reconciliation
On proposal from Councillor Hilton, seconded by Councillor Welberry and with no objections, all resolved to accept the reconciliation
vi. To discuss and approve asset register
All members had received a copy of the asset register and will let the Clerk know of any missing information
vii. To approve accounts for payment and future direct debits for 2024-2025
PAYEE SERVICE INVOICE DETAILS £ COMMENTS
Reuben Page Consultancy 2 visits to Mackie’s Pit
Aquatic dye & reed control 13 March 2024
Inv. 0244 £1,115.00 Approved 19 March – Paid 20 March
Methodist Church Library Rent 1 April 2024 £150.00 Paid DD
2/4/2024
Gillrange Limited Community Hub & Council Office Rent 1 April
Inv. 17044 £350.00 Paid DD
2/4/2024
Friends of St. Mary’s Archive & Community Hub 1 April
Inv. 75 £200.00 Paid DD
2/4/2024
LALC 2024-25 Subscription 14454 £669.38 Approved 19/3 Paid 3/4
LALC 2024-25 Training April 2024 £198.00 Approved 19/4 Paid 3/4
BT Broadband April In Credit
£230.73 Information
DD
N Bush Payroll April Inv. £15.00 To be approved
Staff Costs April Payroll & reimbursements £1536.85 To be approved
S Holland March Garden maintenance Invoice 82 £372.00 To be approved
SMV Contract
Services Grass Maintenance Inv.1740 £1068.00 To be approved
EE Mobile April invoice £9.90 DD Due 26 April
LATE IN:
Internal Auditor John Jackson Internal audit £120.00
On proposal from Councillor S Trafford, seconded by Councillor C Trafford and with no objections, all resolved to approve the current direct debits (DD) for the new financial year unless there is a change and to give the Clerk delegated powers to pay SMV between meetings if there are no objections from members once informed, also approved was the payment schedule.
RECEIVED LATE IN:
LCC Grass cutting contribution £931.70 for 2023-2024
6. Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council.
i. B/24/0126: Outline planning with some matters reserved, appearance, landscaping, layout & scale for 3 detached dwellings & existing work-shop to be demolished at Lancresse, Fenhouses Drove, PE20 3HF
Those members of the Council that did not declare an interest had no objection, they would however like to request the following (taken from the Parish Councils Planning Policy) “As natural bird habitats diminish, nest boxes are one way to give declining bird species a helping hand. For this reason, the council requests that all new housing and any new extensions, swift boxes must be added facing a North Westerly or North Easterly direction to avoid the direct sun”.
ii. B/24/0127: Change of use of land to residential garden at Lancresse, Fenhouses drove, PE20 3HF
Those members of the Council that did not declare an interest had no objection or
comments
iii. B/24/0134: Proposed single storey rear/side extension at 14, St. Mary’s Crescent, PE20 3JF
The members of the Council had no objection or comments regarding this application
iv. B/24/0140: Advertisment Consent for 1no externally illuminated static sign at The Blue Shed, Station Road, PE20 3PS
The members of the council had no objection or comments regarding this application
v. B/24/0141: Application under s73 for the variation of Condition 2 (Approved Plans) of permission B/23/0147 (Proposed extension, change of use to sales and workshop for agricultural machinery, erection of 2.4m high steel palisade fence, steel Armco security crash barriers (c.800mm tall) & pair of 2.4m high steel palisade gates) at The Blue Shed, Station Road, PE20 3PS
The members of the council had no objection or comments regarding this application
7. Clerks outstanding matters and correspondence:
SUBJECT ACTION
Litter Royalty Lane – Reported
FixMyStreet 8043-6241-3112-3640 To receive any updates
Councillor Welberry confirmed the litter had not been picked up and the Borough had contacted the Clerk for the 2nd time to ask if it had been cleared
Defibrillator in Market Place usage report Update
The defibrillators should be checked as fit for purpose weekly.
Councillor Gibbard would contact Councillor Chalmers
Swineshead Twinning Association Update
Move to the next meeting
Phishing and scams poster Update
Move to the next meeting
Proposed waiting restrictions – High Street To discuss & resolve
All members had received a copy
New grass verge area added to grass maintenance Update
Councillor Hilton mentioned that the Management company should be responsible.
Councillor Gibbard would look into this.
The Clerk had already informed SMV of the extra cuts
Bus Shelter purchases for the village Receive any updates
Due to ongoing costs to the Parish Council and therefore village, on proposal from Councillor Lemon, seconded by Councillor Hilton and with no objections, all resolved not to purchase a shelter
8. Councillor’s and village reports, actions & updates:
SUBJECT ACTION
Boston Borough Council, quote to upgrade all street lighting to LED and loans for Street lighting columns discuss updates
Move to the next meeting
Information signs at the John Butler’s Trust Land at the Sand Holes Receive any updates
The application has gone in
Community Flood/Emergency Plan Update
Ongoing
Village Hall AGM 7 May 7pm To discuss attendance
Some Councillors will be attending
Swineshead Community Hub and Library To receive any updates
Councillor Gibbard attended a meeting, many libraries are situated in LCC properties.
The tender for the management of the libraries will be due in 2026 until then the grant should be available to libraries until then.
A meeting date will be set soon for the Parish Councils Community Hub & Library meeting, the Clerk will speak to councillor Maclean, (Chairman of the CH & L Committee)
Swineshead Village Archive To receive any update
The archive is well received
Enquiries can be made via face book
There are 3 volunteers and soon to be a fourth
The plan is to open more regularly
9. Annual Parish Meeting (Residents meeting) 24 April 6pm St. Mary’s Church Hall
The Clerk will send the agenda out and asked that all members share it
Councillor Hilton gave his apologies for this meeting
10. Date for the next meeting/s:
Tuesday 14 May (Annual Meeting of the Parish Council)
Councillor Baldwin gave her apologies for this meeting
Tuesday 18 June
The meeting was closed at 19:51
CHAIRMAN: ………………………………………… DATE: Tuesday, 14 May 2024