2020 Parish Council Minutes of Meetings

September 2020 Minutes

Present: C Alan Hughes (Chair) Karen Cartwright, C Georges Cornah, C Mike Brookes,: C Roy Hilton, C Pillipa Parnell, C Chelcei Sharman

Also Present:

Public Forum 1 member of the public to discuss their planning application B/20/0234, all present supported the application

Meeting started at 7.30 pm

20/040 Chairman’s Remarks:

None

20/041 Apologies for absence and reasons given.

C Ray Butler, C Keith Osborne & C Roger Welberry unable to attend. It was resolved to accept apologies for absence and reasons given.

20/042 To receive any declarations of interest in accordance with the Localism Act 2011.

None.

20/043 Police report.

Police report emailed in by PC Williams.

Below are reported crimes which have occurred within the parish over the last month: 25/07/20 – Theft, Co-op, High Street – undetected

07/08/20 – Arson, Baythorpe – under investigation 09/08/20 – Assault, Townfield Lane – under investigation

10/08/20 – Burglary, Lincs Game Company, Steyning Lane – under investigation 10/08/20 – Burglary, Baythorpe Tea Room, Baythorpe – under investigation

20/044 Draft Minutes of the meetings held on 13th July 2020.

One amendment made to the attendees. The notes were confirmed and signed by the Chairman.

20/045 Financial matters: Financial report, accounts for payment and budget figures up to July 2020.

Date		Source of income			Total Amount

Total Income					886.00
Date	Purpose of expenditure		Total amount	Amount exc VAT		Non recoverable VAT	Recoverable VAT	Method	Minute no.
28/08/2020	Office rent – clerk		20.00	20.00				DD 11/08
16/08/2020	BT - library phone bill		80.62	67.18			13.44	DD 30/08

16/08/2020	Mobile phone	20.37	17.64		2.73	DD 18/08
cancelled	Library rent						19/020
Sub total		120.09	104.82	0.00	16.17
28/08/2020	SMV Contracts	480.00	400.00		80.00
30/08/2020	N Bush	30.96	30.96
30/08/2020	S Hallam	517.92	517.92
02/09/2020	S Holland	360.00	360.00
Sub total		1388.88	1308.88	0.00	80.00
Total		1509.87	1414.70	0.00	96.17

It was resolved to accept the accounts for payment

ACTION: Clerk to make outstanding payments. 20/046 Planning Applications –

B/20/0234. Application for one dwelling with all matters (access, Appearance, Landscaping, Layout & Scale) Reserved for later approval at Land adj to Abbey View, Fenhouses Lane, Swineshead, Boston – application supported proposed by C MB & seconded by C KC.

Comments received prior to meeting

B/20/0246. Creation of Dropped Kerb at 21 Abbey Road. No objections

B/20/0277. Erection of a two storey detached annex at 2 Rayson Cottage, High Street, Swineshead. No objections.

20/047 Correspondence

Date Received	From/To	Subject	Action
21/07/2020	SMV Contracts	Invoice 1140	Moved for payment
22/07/2020	Lincs Memorial	Invoice 044	Moved for payment
06/08/2020	Legal Services Lincolnshire	Section 116 adjournment to 28th September 2020
09/07/2020	Ashwood Homes	Conformation of safety measures, Coles Lane
04/08/2020	Lloyds Bank	Confirmation of application for Simon to access bank.	Informed chair. C KC will contact Lloyds bank for clarification as she is a signatory on the account.

04/08/2020	SMV Contracts	Invoice 1158	Moved for payment
04/08/2020	Steve Holland	Invoice 8	Moved for payment
01/09/2020	P Welch	Email from disgruntled resident	Added to clerk’s report.
07/09/2020	ROSPA	Safety inspection report.	Cllrs questioned whether someone had actually attended to complete report – clerk to contact ROSPA for clarification.

20/048 Councillors reports. Cllr KC.

Cllr KC informed she had looked at the playground and was pleased to report the new works were carried out well and thanked Cllr AH for sorting it.

Cllr KC has contacted MC Metalwork and requested the metal gate back. The quote they submitted was too expensive. Cllr KC asked whether they should get MC Metalwork to requote just for the gate or should we request the gate back and get an alternative contractor to quote? It was resolved to wait for the quote to come back from MC Metalwork then make a decision.

Cllr CS

Cllr CS raised anti-social behaviour at the park. The clerk informed the council that he had been In contact with the PSCO to see if extra patrols could take place.

Cllr CS also advised she had received complaints about the path in-front of the church being slippery. Cllr KC informed that Cllr RB & the gardener are in the process of correcting that.

Cllr RH

Cllr RH informed that the dead trees on the roundabout had been removed.

Cllr PP

Cllr PP was concerned about the amount of litter at the park also a hyper dermic needle was found at the duck pound on the Sunday before Bank Holiday and was disposed of correctly, but she just wanted to make everyone aware of this find, hopefully an isolated incident.

Cllr MB.

Cllr MB brought all councillors up to date regarding the blue/green algae at Mackie’s Pit. He acknowledged the great support from the Environment Agency, the Black Sluice Drainage Board & The Enhancement Society. Thanks to Nigel Clarke for making signage & to Dave and Jo Billington to allow their property as a source of power for the Environment Agency.

It was resolved that the Parish Council would write to all concerned thanking them for their assistance in resolving the problem with the algae.

Cllr MB informed the council County Council are setting up a residents committee to gather views on County services and to develop new ideas and said if anyone was interested in joining that committee, they should go on to LCC’s website.

With regards to the reported damage to the oak trees at the last meeting, Cllr MB had taken it up with Highway’s. The Arbicultural Officer has taken a look at the trees - one set on Milhurn Lane, the damage is very minor with little detriment to the trees. Trees on Park Lane have excessive flailing carried out which could be detrimental to the trees therefore the County Council are taking further action trying to find out who caused the damage.

Cllr AH

Cllr AH reported with regards the park, the contractors arrived on the first day and worked on two areas, when they returned the second day they discovered the spikes had been removed which held up the fence and had used them to dig in to the new surface and had thrown eggs and ran around it leaving footprints on the new surface and the litter bins had been emptied over the area. The contractors put in an extra day’s work to correct the damage which had been done. They also completed another couple of areas which were not on the quote. The contractor is to book a day with Cllr AH for Feb to come and check the new surfaces and to see if any further work is needed.

20/049 Clerks report.

Overhanging trees at Northend. Reported to LCC - being looked into.
Reopening of library 22nd September.
Authorisation for expenditure for the following; hand sanitiser, plastic screen, hard surface cleaner, disposable gloves, reusable face masks, paper towels & 2 x plastic boxes to isolate returned books. This was granted.
Replacement mobile phone now received.
Rural/Market Towns Group. Anyone want to become the point of contact for them?

20/050 – Clerk’s Office

It was discussed to make the library the permanent office for the clerk and cancel payment for the current office. It was resolved to cancel payment and contact John Hewitt regards making the library the permanent office and it was resolved the post box will remain in its current location.

20/051 – Risk assessment for library re-opening

It was resolved clerk was to carry out a risk assessment prior to the re-opening on 22nd September 2020.

20/052 – August Parish Council Meeting.

Cllr AH raised whether there should be a meeting in August rather than a pencilled in meeting to discuss emergency planning matters. It was resolved that things will stay the same.

20/053 – Library Lease Renewal

The renewal of the library lease was discussed and it was resolved to renew the lease.

20/054 – Allotments

It was discussed there had only been 4 expressions of interest in the allotments and it was resolved to advertise in Swineshead Life for the next 2 months to try and generate more interest.

Meeting closed 8.45pm