2025 Agendas

May 2025 Agenda Annual Parish Council Meeting

NOTICE IS HEREBY GIVEN and Members of the Council are summoned to attend the Annual meeting of Swineshead Parish Council, to be held on Tuesday 20 May 2025, commencing at 6.45 pm in the Swineshead Community Hub, 1-2 North End, Swineshead, PE20 3LR
 
The meeting will be closed after item 3 for the following:
 
1. Presentation from the Local Villages Resilience & Emergency Group.
 
2. Following and prior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the Council.
 
3. Also, a maximum further 10 minutes will be set aside for the meeting to receive reports of the Police, elected members of Lincolnshire County Council and Boston Borough Council.
 
V Clark      Mrs Victoria Clark Date: 13/5/2025
Clerk/Proper Officer and Responsible Finance Officer to Swineshead Parish Council
 
AGENDA
 
1. Election of the Chairman and signing of the acceptance of office witnessed by the Proper Officer
 
2. Election of the Vice Chairman and signing of the acceptance of office witnessed by the Proper Officer
 
3. Resolution to close the meeting for the Presentation, Public forum and outside authorities reports
 
4. Resolution to re-open the meeting
 
5. Chairman’s remarks:
 
6. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
 
7. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
 
8. To approve as a correct record, the notes of the meeting of the Council held on 15 April 2025 and to authorise the Chairman to sign the official minutes.
 
9. Annual Governance and Accountability Return (AGAR)
a) To discuss Internal Audit report
c) To discuss and approve the Annual Governance Statement
         d) To discuss and approve the Annual Accounting Statement
 
10. Financial matters:
i. To approve payroll monthly increase from £15 to £17.00 from June 2025 
ii. To approve internal Auditor for 2025-26
iii. Bank Balances as of 30 April 2025
£31,440.60 community account this includes half of the £55,000 precept minus £6,811.16 Boston Borough Lighting costs 
£71,196.74 to include £58.47 interest - Instant online
iv. To approve the following accounts:

PAYEE

SERVICE

INVOICE DETAILS

£

COMMENTS

V Clark

Hampshire Flag Company

Replacement Flags
Inv 34145

£330.30

Paid 29/4/25

Methodist Church

Library Rent

1 May 2025

£150.00

Paid DD

1/5/2025

Friends of St. Mary’s

Archive & Community Hub

1 May 2025

Inv. 0094

£200.00

Paid DD

1/5/2025  

Gillrange Limited

Community Hub & Council Office Rent

1 May 2025  

Inv. 17260

£350.00

Paid DD

1/5/2025

C Gibbard

Replacement Hose Reel

Colin Luesby Interiors
Inv. 2474

£53.09

Paid
2 May 2025

John Jackson

2 Internal audits

Inv 6 May 2025

£120.00

Paid
6 May 2025`

BT

Broadband

May 2025

Inv. M038 1Z

£54.42

Paid DD

12/5/2025

Lloyds Bank

May Service Charges
 

Direct Debit

£4.25

Due DD
20/5/25

EE

Mobile

May invoice

V02328986132

10.36

Due DD

26/5/25

N Bush

Payroll

May

Inv. 10720

£15.00

To be approved

Staff 

Costs

May Payroll & Expenses

£1,544.55

To be approved

 

S Holland

April Garden maintenance

Invoice 21

£507.50

To be approved

Clear Councils

Annual Insurance
Annual Employee Liability

Inv LC002218

Due 1 June 2025

£1143.20

To be approved
 
11. Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council.
i. B/25/0168: (31/5) Stage two consultation for the proposed Meridian Solar Farm at Meridian Solar Farm
 
12. Clerks outstanding matters and correspondence:

SUBJECT

ACTION

Proposed “No Stopping” restrictions on Abbey Road, in the vicinity of the school.

To receive any updates

 

 

High Street, changed parking restrictions

To receive any updates and actions

 

LCC draft rights of way improvement plan – Closing date 9 June 2025

To receive any updates

 

 
13. Councillor’s and village reports, actions & updates:  

SUBJECT

ACTION

Armed forces Covenant

To discuss updates and action

 

Swineshead Community Emergency Plan and Local villages Resilience & Emergency Group

 

To discuss presentation and any actions

Play area RoSPA action

To receive updates & discuss actions

 

Swineshead Benevolent Fund:

Swineshead Village Hall, Lease renewal, carpark maintenance, recycling, insurance & ground rent


Play area ground rent

 

To receive reports and any updates from the Working group

 

 

Community Hub, Library and Village Archive

To receive any updates

 

Boston Road Planter

To receive any updates

 

Armed forces Covenant

To discuss action

 
14. Dates for the next meeting/s: 
 
Annual Parish Meeting (Residents meeting) 
Wednesday 21 May, Church Hall, Market Place
 
Tuesday 17 June 7pm
 
Tuesday 15 July 7pm
 
No meeting in August