NOTICE IS HEREBY GIVEN and Members of the Council are summoned to attend the meeting of Swineshead Parish Council, to be held on Tuesday 18 March 2025, commencing at 7.00pm in the Swineshead Community Hub, 1-2 North End, Swineshead, PE20 3LR
Prior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the Council.
Also, a maximum further 10 minutes will be set aside for the meeting to receive reports of the Police, elected members of Lincolnshire County Council and Boston Borough Council
V Clark Mrs Victoria Clark Date: 11/3/2025
Clerk/Proper Officer and Responsible Finance Officer to Swineshead Parish Council
AGENDA
1. Chairman’s remarks:
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
4. To approve as a correct record, the notes of the meeting of the Council held on 18 February 2025 and to authorise the Chairman to sign the official minutes
5. Financial matters:
i. Bank Balances as of 31 January 2025
£18,536.99 community account including
Received: £871.88 Allotment rent
£71,083.74 to include £62.27 interest - Instant online
ii. To approve the following accounts:
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PAYEE
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SERVICE
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INVOICE DETAILS
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£
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COMMENTS
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EE
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Mobile
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January invoice
V02318178844
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£10.36
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Paid DD
26/2/25
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Methodist Church
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Library Rent
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1 March 2025
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£150.00
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Paid DD
3/3/2025
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Friends of St. Mary’s
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Archive & Community Hub
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1 March 2025
Inv. 93
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£200.00
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Paid DD
3/3/2025
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Gillrange Limited
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Community Hub & Council Office Rent
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1 March 2025
Inv. 17230
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£350.00
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Paid DD
3/3/2025
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BT
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Broadband
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February 2025
M036 UG
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£50.28
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Paid DD
14 February
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N Bush
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Payroll
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March
Inv. 10711
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£15.00
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To be approved
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Staff
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Costs
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March Payroll & Expenses
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£1450.24
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To be approved
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S Holland
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February Garden maintenance
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Invoice 19
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£248.00
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To be approved
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GLL
Lincolnshire Central Library
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Photocopy clicks
1/8/24 – 31/1/25
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Invoice SI-318211
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£3.51
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To be approved
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6. Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council.
i. EN0210006 (25/3) Ossian Transmission Infrastructure project
ii. B/25/0095 (26/3) Change of use of existing ancillary outbuilding into part annex
accommodation & part holiday accommodation including change of use of agricultural land
to residential curtilage (Works already completed) at Taumberland Asperton Rd. PE20 2PT
iii. B/25/0098 (28/3) Erection of triple garage with attached office at Hawthorn Farm, Station Road, PE20 3NZ
7. Clerks outstanding matters and correspondence:
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SUBJECT
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ACTION
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Proposed “No Stopping” restrictions on Abbey Road, in the vicinity of the school.
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To receive any updates
Public Consultation to close 12 March
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Armed Forces & Veterans Covenant
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Date of talk: 15 April
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8. Councillor’s and village reports, actions & updates:
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SUBJECT
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ACTION
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Swineshead Community Emergency Plan and Local villages Resilience & Emergency Group
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To receive any updates
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Play area RoSPA action
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To receive updates & discuss actions
To decide which month for a safety check
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Swineshead Village Hall
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To discuss and resolve:
Lease renewal
Carpark Maintenance
Recycling
Insurance
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Community Hub, Library and Village Archive
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To receive any updates
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Swineshead Benevolent Foundation
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To discuss a council payment for ground rent and actions towards this
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Trees at the sand holes
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Discuss the council seeking action from the landowner to ensure the trees are safe for nearby houses.
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Signs to help protect the geese at the Coles Lane and Mackays Pit
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To receive update
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Boston Road Planter
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To discuss action due to stolen plants
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9. Dates for the next meeting/s:
15 April 6.45pm start with presentation for the Armed Forces & Veterans Covenant
20 May Annual meeting of the Parish Council
6pm Annual Parish Meeting (Residents meeting)
Wednesday 21 May, Church Hall, Market Place
10. To resolve to move into closed session in accordance with the Public Bodies
(Admission to Meetings) Act 1960 due to the confidential nature of the business
to be discussed in relation to the following matters:
i. To consider the resignation of the current Clerk/Proper Officer/Responsible Financial Officer, Mrs Victoria Clark and to discuss the process of filling the vacancy
ii. To discuss a purpose-built Community Hub/Council Office, raising funds, possibilities and set a working group if needed
iii. To consider an increase in hourly rate for the council’s maintenance contractor, Mr Steve Holland
iv. To receive highways grass cutting quotations and approve the contractor
