October 2022 Minutes
Minutes taken by the Clerk, Mrs Victoria Clark, at the meeting of Swineshead Parish Council, which was held on Monday 10 October 2022, commencing at 7:00pm in the Swineshead Parish Council Office, 1-2 North End, Swineshead, PE20 3LR
Present: Councillors, Carl Gibbard (Chairman), Ian Maclean, Roy Hilton, George Cornah, Jean Powell, Mike Brookes, Phillipa Parnell and Mrs V Clark, Clerk to the Council
Councillors Keith Osbourne and Roger Welberry arrived after the meeting had started
Public Forum: No public in attendance
The Meeting started at 7:00pm
22/053
Chairman’s remarks
Councillor Gibbard welcomed those attending
22/054
Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
Apologies with valid reasons were received from Councillors Chelcei Trafford, Sean Trafford and Keith Osbourne, on proposal from Councillor Parnell, seconded by Councillor Hilton and with no objections, all resolved to accept the reasons given
22/055
To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
Councillor Gibbard declared an interest in the company Gillrange
Councillor Powell declared an interest in item 8 II
22/056
To approve as a correct record, the notes of the meeting of the Council held on 26 September 2022 and to authorise the Chairman to sign the official minutes
On proposal from Councillor Cornah, seconded by Councillor Maclean and with no objections, all resolved to accept the minutes of 26 September 2022 as a correct record of the meeting, and gave permission for the Chairman to sign them
22/057
Financial matters:
I. Bank Balances as of 30 September 2022
Current account balance £51,740.60 this includes £21,820.00 received from Boston Borough Council as the second payment of Precept
II. To approve accounts for payment (see attached)
SMV Contract Services: Invoice No. 1540 Grass cutting £960.00
Staff Costs £939.76
Steve Holland: September Garden maintenance £796.00
On proposal from Councillor Powell, seconded by Councillor Hilton and with no objections,
All resolved to approve the above payments
III. To receive and consider recommendations from the Finance Committee
a. For Councillor Maclean as the Library Committee Chairman to be the person to negotiate with the Methodist Church with assistance from the Clerk regarding the increase in rent for the Library
b. To make changes in the financial Regulations
On proposal from Councillor Maclean, seconded by Councillor Cornah and with no
objections, all resolved to agree with the above recommendations from the meeting of the
finance committee on Monday 10 October.
IV. Disposal of old printer: To resolve
On proposal from Councillor Hilton, seconded by Councillor Parnell and with no objections, all resolved to dispose of the old printer that no longer works
Action: Clerk to check the asset register and make a note that it has been disposed
Councillor Welberry joined the meeting
V. Purchase approval for a Tub Chair, Date Stamp and an A board for the Library
The Clerk had sent a purchase report prior to the meeting
On proposal from Councillor Hilton, seconded by Councillor Powell and with no objections, all r resolved for the purchase of these items
VI. To discuss rent increase request from Swineshead Methodist Church for the Library
This will be negotiated by Councillor Maclean and a report will come back to Full Council after the next Library Committee Meeting
VII. BT payments: To discuss setting up a direct debit
On proposal from Councillor Hilton, seconded by Councillor Maclean and with no objections, all resolved for a direct debit to be set up
22/058
Town and Country Planning Act 1990. To consider and make observations on all planning
applications received and to note planning approvals, refusals, enforcement complaints and
appeal decisions advised by the district council. To include those received from the date of this
notice and the day on the meeting
I. Resolve to accept/amend and adopt planning policy to include Swift boxes on new builds as requested by Councillor Osbourne
The Clerk had sent out a planning policy prior to the meeting for consideration
On proposal from Councillor Hilton, seconded by Councillor Cornah and with no objections,
all resolved to adopt the Planning policy
22/059
Councillor’s Reports
I. To discuss moving the bench from the Memorial to help stop A.S.B – Cllr. S. Trafford
It was agreed that the land in front of the Church Hall would be a suitable place, the landowner is either Lincolnshire Highways or St. Mary’s Church
Councillor Powell would check with the church that if they owned the land, that they would accept the donation of a bench to place there
Councillor Brookes will check with Highways/Land registry as to whom owns the land
In the short turn for safety reasons it was suggested that it is removed
On proposal from Councillor Gibbard, seconded by Councillor Hilton and with no
objections, all resolved that Councillor Welberry would store the bench
II. Mackie’s Pit update on Bullrush control: Councillor Welberry
Control treatment was undertaken late in the season, if this is not successful It would be
administered in Spring
III. Library Meeting update: Councillor Powell
Councillor Maclean is now the Chairman for the Library Committee and gave the update and stated it was nice to meet the volunteers.
The increase in rent had been discussed however the agreement was not ready, with just
a few alterations needed and would be emailed to all Library Committee members before
the next Library meeting.
A breakdown of charges for the increase had not been available but were later emailed to
the Clerk.
PAT testing is due for the items that are Library or Council owned and as Grant holders this
is the Councils responsibility.
On proposal from Councillor Maclean, seconded by Councillor Powell and with no
objections, all resolved Councillor Maclean will organise a PAT tester
Councillor Osbourne joined the meeting
IV. To discuss and resolve a replacement for the Yellow Grit Bin: Councillor Welberry
Councillor Welberry will remove the bag and it was decided that there was no need for
another bin as the area is now on the gritting route
V. Yellow Lines on the High Street
This would need a traffic regulation order. A highways officer visited the resident and
Councillor Brookes will be having a site meeting with Highways.
VI. Community Speed Watch - Purchasing advance notification signs: Councillor Brookes
Action: The Clerk to gain a price for 2 signs from Road Safety Partnership
22/060
Clerk’s outstanding matters and correspondence
I. Hedgehogs R Us: To discuss use and purchase of 50 hedgehog highways at £150
Action: The Clerk to write to the School to see if they would be interested
II. St. Mary The Virgin Church: Notice of intension to discontinue burials – Updates
Action: The Clerk to Contact the Borough for advice and copy Councillor Cornah
III. Condition of the Wheatsheaf: To discuss any updates
Action: The Clerk to contact enforcement and copy Councillor Cornah
22/061
Date for the next meeting: To consider a different day
Monday 14 November at 7pm in the council office
CHAIRMAN: ………………………………………… DATE: Monday 14 November 2022