September 2024 Agenda
SWINESHEAD PARISH COUNCIL
Parish Council Office
1 & 2 North End | Swineshead | PE20 3LR
Chairman | Councillor Carl Gibbard
Clerk | Victoria Clark
Dear Councillor
NOTICE IS HEREBY GIVEN and Members of the Council are summoned to attend the meeting of Swineshead Parish Council, to be held on Tuesday 17 September 2024, commencing at 7.00pm in the Swineshead Parish Council Office, 1-2 North End, Swineshead, PE20 3LR
Prior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the Council.
Also, a maximum further 10 minutes will be set aside for the meeting to receive reports of the Police, elected members of Lincolnshire County Council and Boston Borough Council,
V Clark
Mrs Victoria Clark
Date: 9/9/2024
Clerk/Proper Officer and Responsible Finance Officer to Swineshead Parish Council
AGENDA
1. Chairman’s remarks:
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
4. To approve as a correct record, the notes of the meeting of the Council held on 16 July 2024 and to authorise the Chairman to sign the official minutes
5. Financial matters:
i. Bank Balances as of 31 August 2024
£6,439.50 Treasurers account
£70,724.51 to include £69.88 interest - Instant online
ii. The Poor Charity ground rent for the Village Hall: To discuss and resolve to pay outstanding amount and set up annual Direct debit
iii. Purchase of Lego for library Lego Club: To discuss and resolve purchase of £44.99
iv. To approve the following accounts:
|
PAYEE |
SERVICE |
INVOICE DETAILS |
£ |
COMMENTS |
|
Library Rent |
1 August 2024 |
£150.00 |
Paid DD 1/8/2024 |
|
|
Friends of St. Mary’s |
Archive & Community Hub |
1 August Inv. 82 |
£200.00 |
Paid DD 1/8/2024 |
|
Gillrange Limited |
Community Hub & Council Office Rent |
1 August Inv. 17115 |
£350.00 |
Paid DD 1/8/2024 |
|
ElanCity |
2 SIDs & extn Warranty |
7 August SAJ-UK/2024/01895 |
£6,094.78 |
Paid |
|
BT |
Broadband |
August M030 6Q |
£50.28 |
Paid 15 August |
|
N Bush |
Payroll |
August 10639 |
£15.00 |
Paid 21 August |
|
Staff |
Costs |
August Payroll & Expenses |
£1403.93 |
Paid 21 August
|
|
S Holland |
July Garden maintenance |
Invoice 96 |
£620.00 |
Paid 21 August |
|
RoSPA |
Play area check |
Inv. 52441 |
£199.20 |
Paid 21 August |
|
SMV Contract Services |
Grass Cutting |
Inv. 1809 |
£960.00 |
Paid 21 August |
|
EE |
Mobile |
August invoice |
9.60 |
Paid DD 26 August |
|
Golden Grove Nursery |
Plants for Coney Hill |
55344 |
124.80 |
Paid 28 August |
|
Methodist Church |
Library Rent |
2 September |
£150.00 |
Paid DD 2/9/2024 |
|
Friends of St. Mary’s |
Archive & Community Hub |
2 September Inv. 83 |
£200.00 |
Paid DD 2/9/2024 |
|
Gillrange Limited |
Community Hub & Council Office Rent |
2 September Inv. 17131 |
£350.00 |
Paid DD 2/9/2024 |
|
BT |
Broadband |
September M031 AC |
£50.28 |
Paid 29 August |
|
ICO |
Data protection Fee |
00017307401 |
£35.00 |
Paid DD |
|
South Lincs Plant Hire |
Digger hire to JC Builders for Coney Hill |
Inv. 363755 |
130.12 |
To be approved |
|
PKF Little john |
External Audit |
SB20241019 |
378.00 |
To be approved |
|
N Bush |
Payroll |
September 10646 |
£15.00 |
To be approved |
|
Staff |
Costs |
September Payroll & Expenses |
£1403.93 |
To be approved
|
|
S Holland |
August Garden maintenance |
Invoice 2 |
£625.50 |
To be approved |
|
EE |
Mobile |
September invoice |
£9.90 |
Due DD 26 September |
6. Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council.
i. B/24/0274 demolition of existing detached garages & construction of new detached garages at cattle Lodge Farm, Hallams Drove, PE20 3PX
Reply No Objections
7. Clerks outstanding matters and correspondence:
|
SUBJECT |
ACTION |
|
Proposed waiting restrictions – High Street |
Update |
|
Community CPR Training – East Midlands Ambulance Service |
Update |
|
Speed limit for Hallums Drove off Browns Drove |
To discuss |
|
Penalty signs for not clearing up after a dog |
To receive updates |
|
Play area vandalism letter to the police |
To discuss |
|
Play area RoSPA report |
To discuss report and actions |
|
Memorial Bench in Market Square outside store |
To discuss & resolve, position and future costs |
8. Councillor’s and village reports, actions & updates:
|
SUBJECT |
ACTION |
|
Orchard trees for Coney Hill from the legacy fund |
To discuss and resolve the purchase and timings |
|
Information signs at the John Butler’s Trust Land at the Sand Holes |
Receive any updates |
|
Community Emergency Plan |
To receive any updates and discuss members for the group |
|
Bus Shelter |
To receive updates |
|
Community Hub, Library and Village Archives Methodist Church Licence To receive name of Methodist Church committee member |
To receive and resolve updates for all 3 areas |
|
Village Hall |
To receive updates, discuss and resolve |
|
Wheatsheaf condition |
To receive any information |
|
Extra Bins in the village and next to the green Lockton Close/Hillcrest Gardens |
To discuss & receive any updates |
|
Skate Park facilities |
To discuss and resolve |
|
Signage for the doctor’s surgery |
To discuss actions |
9. Date for the next meeting/s:
15 October, 19 November & 17 December