May 2023 Community Hub & Library Committee Minutes
SWINESHEAD PARISH COUNCIL
PARISH OFFICE
1-2 North End
Swineshead
PE20 3LR
EMAIL: swinesheadpc@gmail.com
WEBSITE: www.swineshead.parish.lincolnshire.gov.uk
CHAIRMAN: Councillor Carl Gibbard
CLERK: Mrs Victoria Clark
Community Hub and Library Committee Meeting
Minutes taken by the Clerk of the Parish Council, Mrs Victoria Clark, at the Community Hub and Library Committee Meeting, which was held on Tuesday 9 May 2023, commencing at 7.00pm in the Community Hub at the office of Swineshead Parish Council, 1-2 North End, Swineshead, PE20 3LR
Present: Councillor Ian Maclean (Chairman), Councillor Carl Gibbard, Marion Brown (Library Development Officer) Mrs Margaret Syrett (Library Co-ordinator), Mrs Jenny Jessop and Mr John Hewitt (representatives from the Methodist Chapel) and the Clerk.
Public Forum:
Two members of the public were in attendance, one spoke as a volunteer of the library and stated that the library needs to be open more hours as some cannot get to the library during the current opening times
THE MEETING OPENED AT 19:04PM
1. Chairman’s Remarks:
Councillor Maclean introduced himself and mentioned the progress since the last meeting
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk or Chairman prior to the meeting
Apologies were received from Councillor Philippa Parnell also from Dianne Laing (Library Volunteer), with no objection the reasons were accepted.
3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary or non-pecuniary interest in agenda items
Councillor Gibbard declared an interest in Gilrange Limited
4. To resolve committee members, 4 Councillors, 2 Methodist Church, 2 library Volunteers and the Library Development officer
Councillors: Maclean, Parnell, Gibbard and David Lemon (after the May Council meeting),
Library Development Officer: Marion Brown
Methodist Chapel: John Hewitt and Jenny Jessop
Volunteers: Margaret Syrett and Dianne Laing
5. To discuss the Terms of Reference of the Committee
All committee members had received a copy of the Terms of Reference
6. To approve as a correct record, the notes of the meeting of the Community Hub and Library Committee held on Tuesday 9 January 2023 and to authorise the Chairman to sign the official minutes
Margaret Syrett wanted a change in item 9, the Clerk would amend this and it would be signed at the next meeting.
The Clerk asked all committee members to check the minutes when sent out and let the Clerk know of any errors before the next meeting
7. Finance: To receive the end of year finances
Income and expenditure balances to 31 March 2023 were shared
8. To sign the Licence Agreement between Swineshead Parish Council and the Swineshead Methodist Chapel as resolved at full council
The committee was informed that should more hours be required then a separate agreement could be made
With no objections, the agreement was signed
9. Library Development Officer: To receive any information.
Services connected to libraries including, Find my past, e-books, library app & reservations
It was discussed that there had been 3 new volunteers which would make extra opening hours easier
10. Co-ordinators report: To receive any information
Gave an update which included that more volunteers are needed
11. To agree the date for the next meetings
July, October, January 2024 & April
The next meetings will be held on 11 July and 3 October at 19:00 in the Community Hub at the office of the Parish Council
The meeting was closed at 20:17
CHAIRMAN: ………………………………………… DATE: Tuesday, 11 July 2023